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Duarte, CA
SR. ADMINISTRATIVE ASSISTANT - 10034142
Duarte, CACity of Hope is an independent biomedical research and treatment center for cancer, diabetes and other life-threatening diseases.
Founded in 1913, City of Hope is a leader in bone marrow transplantation and immunotherapy such as CAR T cell therapy. City of Hope’s translational research and personalized treatment protocols advance care throughout the world. Human synthetic insulin, monoclonal antibodies and numerous breakthrough cancer drugs are based on technology developed at the institution. AccessHope™, a wholly owned subsidiary, was launched in 2019 and is dedicated to serving employers and their health care partners by providing access to City of Hope’s exceptional cancer expertise.
A National Cancer Institute-designated comprehensive cancer center and a founding member of the National Comprehensive Cancer Network, City of Hope is ranked among the nation’s “Best Hospitals” in cancer by U.S. News & World Report and received Magnet Recognition from the American Nurses Credentialing Center. Its main campus is located near Los Angeles, with additional locations throughout Southern California and in Arizona.
Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.
Position SummaryWe are seeking a highly organized and proactive administrative professional who thrives in a fast-paced environment and can operate with minimal supervision. In this role, you will provide advanced clerical and administrative support to senior leadership, managing complex schedules, coordinating high-level meetings, and developing reports that support key business functions. This position requires strong judgment, discretion, and a deep understanding of organizational operations, policies, and procedures.
As a successful candidate, you will:
- Manage complex calendars, scheduling meetings and appointments for senior leadership
- Coordinate meetings, prepare agendas, and distribute materials
- Organize and expedite workflow through the executive office, ensuring timely follow-up
- Prepare, format, and edit correspondence, reports, presentations, and confidential materials
- Handle travel arrangements, lodging, and conference registrations for leadership
- Process expense reports, reimbursements, and maintain detailed financial records
- Serve as a point of contact for internal and external stakeholders, resolving inquiries professionally
- Maintain confidential files, records, and documentation with a high level of integrity
- Support special projects and initiatives across the department
- Prepare and distribute meeting minutes and key documentation
Your qualifications should be:
- Minimum of 2 years post-high school education in business, trade, or professional school (Bachelor’s degree preferred)
- 3–5 years of executive-level administrative experience or experience in an academic institution preferred
City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.
City of Hope is an equal opportunity employer.
To learn more about our Comprehensive Benefits, pleaseCLICK HERE.